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Are You Covered? Commercial Property Management Checklist

Property Management, DIY | 0 comments

Introduction

Commercial property management entails unique responsibilities, especially concerning the safety and well-being of occupants. Ensuring that commercial buildings meet all jurisdictional safety requirements is essential for property managers. This guide delves into the complexities of managing commercial properties, outlining crucial safety checks and compliance tips.

Understanding Building Safety Regulations in Canada

In Canada, the safety standards for commercial buildings are governed by a combination of national, provincial, and municipal regulations. These include building codes, fire codes, electrical standards, and occupational safety regulations. Each set of regulations plays a crucial role in the comprehensive assessment of building safety.

Occupational Safety Considerations

Occupational safety is a significant concern for commercial properties, especially those housing businesses. These regulations often intersect with workplace safety laws, mandating business owners to maintain safe environments for their employees and customers.

Creating a Commercial Property Safety Checklist

Given the overlapping and complex nature of safety regulations, having a structured checklist can simplify the compliance process for property owners. This checklist serves as a tool to conduct self-audits and identify areas where safety measures may be lacking.

Conducting a Safety Audit

While professional inspections are recommended, property owners can also perform preliminary safety audits to identify potential risks and non-compliance issues. Here’s how to effectively conduct a safety audit:

  • Assess Risk Factors: Evaluate who is at risk of injury, the type of possible injuries, the adequacy of current safety measures, and compliance with relevant regulations.
  • Severity of Risk: Categorize potential risks by their likelihood and severity, ranging from unlikely to cause an accident to very likely to cause significant injury.

Detailed Safety Survey Areas

Breaking down the safety audit into specific areas helps in thorough evaluation and effective risk management:

Outside Premises

  • Parking Lot: Check for adequate signage, lighting, accessibility for emergency vehicles, and proper maintenance.
  • Grounds: Ensure waste management, cleanliness of smoking areas, and maintenance of walkways and security lighting.

Building Interior

  • Common Areas: Verify the cleanliness, maintenance of wet floor signs, proper storage of hazardous materials, and overall building upkeep.
  • Elevators: Confirm that elevators are in good working order, safety certifications are up to date, and emergency features are functional.

Fire Safety

Adherence to fire codes is critical. Ensure that fire alarms, extinguishers, and emergency exits are in working order and clearly marked.

Electrical Safety

Check that all electrical systems comply with the latest safety codes and that installations are performed by licensed professionals.

Sanitation and HVAC Systems

Maintain high sanitation standards, especially in properties involving food handling. Ensure that HVAC systems are functioning correctly to provide safe and comfortable indoor air quality.

Final Considerations and Professional Help

While property owners can conduct initial audits, hiring a professional commercial property manager or safety inspector can provide deeper insights and help limit liability. These professionals can offer expertise in navigating the complex landscape of property safety regulations.

Conclusion

Maintaining safety in commercial properties is a dynamic and ongoing process. By regularly updating safety protocols, conducting thorough audits, and consulting with professionals, property managers can ensure their buildings not only comply with regulations but also offer safe, secure, and welcoming environments for all occupants.

For more information or professional assistance with your commercial property management needs, consider reaching out to experienced firms like Servis Realty Inc. They can provide tailored services to enhance property safety and compliance.

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